ANNUAL GENERAL MEETING Tuesday 8th December 2015 QUEEN’S HALL, CRANBROOK SCHOOL
MINUTES
1 Welcome and Declaration of a Quorum Mark Freeman welcomed approximately 65 parents to the AGM and declared that there was a quorum.
2 Minutes of the AGM of 18th November 2014 The minutes were confirmed as a correct record of the meeting. There were no matters arising.
3 Chairman’s Report A full copy of the Chairman’s Report will be made available on the Cranbrook School Website under CSPA.
4 Treasurer’s Report and Accounts Copies of the audited accounts were made available to the meeting. £27,335 has been raised from subscriptions, events and merchandising. Grants of £32,055 have been made.
Available Funds:
Sinking Fund available for major projects £35,000.00
General Fund £32,385.00
5 Summary of Activities of the CSPA Sub-Committees
5.1 Social and Fundraising Sub-Committee
The following events were organised:
Summer Ball
Burns Supper
Quiz Night
Funds were also raised through the following:
Relaunching the 750 Club as the Lotto
Selling branded merchandise at various events
Selling 750 Christmas Puddings
Setting up the second-hand uniform shop
Increasing the number of Parent Subscriptions
The Giving Machine initiative.
5.2 Education Support Sub-Committee
This committee organised the following events for parents:
New Parents’ welcome drinks
Careers Fair
A-levels & Beyond
Teen Issues
Building Resilience: E-safety and Alcohol & Parties
Cranbrook Learning
Mindfulness
5.3 Spending Sub-Committee
This Committee agreed to finance the following equipment for the school:
Cardio Gym
Hockey shelters
Weight training equipment
Cricket bag & balls
Queen’s Hall Theatre sound & projector system
Biology microscopes
D of E tracking devices
3d printer
Short-story & Literacy prizes
Telescope MOT & eye-piece
Debating workshop
Robotics Club
Digital Leaders’ programme
6 Reappointment of Auditors
The Chairman proposed that the auditors should be reappointed: McCabe Ford Williams were reappointed as auditors. Proposed by Catherin Poole, seconded by Teen Desoutter
7 Election of Officers
Mark Freeman was re-elected as Chairman
Catherine Lupton was re-elected as Vice Chairman
Philippa Marshall was re-elected as Treasurer
Susan May was re-elected as Secretary Proposed by Catherin Poole, seconded by Teen Desoutter
8 Election of Executive Committee
The following were elected to the Executive Committee for the forthcoming year:
Angharad Lynn was elected
Caroline Cloke was re-elected
Henrietta King was re-elected
Georgia Read Cutting was re-elected
Mike Bull was re-elected
Neil Tomlin was elected
Robert Miller was elected Proposed by Catherin Poole, seconded by Teen Desoutter
9 Any Other Business
Mark Freeman thanked the following members of the Executive Committee who stood down in the last year for their support:
Alasdair Cross
Elise Sandison
Julie Griggs
Julie Lerpiniere
Ros Jones
Mark Freeman also thanked the parents for their generosity, the Committee members and officers, the House Representatives, Henrietta and Georgia for organising social events and fundraising, and the teachers and students for running clubs.
A question was raised about how Communications could be improved in that a couple of things had been lost in the middle of recent communications. Could it be the key for improved fundraising? John Weeds said that the new website will be launched at the end of next term, and although weekly bulletins were good, one-off things, like the financial situation, were not communicated as well. Mark Freeman admitted that the AGM had been advertised more as a talk on Mindfulness because more parents would be interested in attending that than attending the CSPA AGM.
It was also suggested that reminders were repeated with links to the website like Invicta Grammar.
There being no other business, Mark Freeman declared the 2015 CSPA AGM closed.