1. Definitions and interpretation
the singular includes the plural and vice versa;
a reference to a person includes firms, companies, government entities, trusts and partnerships;
“including” is understood to mean “including without limitation”;
reference to any statutory provision includes any modification or amendment of it;
collectively all information that you submit to Cranbrook School Parents’ Association via the Website. This definition incorporated, where applicable, the definitions provided in the Data Protection Laws;
Data Protection Laws
any applicable law relating to the processing of personal Data, including but not limited to the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;
the General Data Protection Regulation (EU) 2016/679;
Cranbrook School Parents’ Association, we or us
Cranbrook School Parents’ Association, a registered charity number 100258 whose registered office is at Cranbrook School, Cranbrook, Kent, TN17 3JD;
User or you
any third party that accesses the Website and is not engaged as an officer or otherwise providing services to Cranbrook School Parents’ Association and accessing the Website in connection with the provision of such services;
the website that you are currently using, www.cranbrookschoolparents.com and any sub-domains of this site.
For purposes of the applicable Data Protection Laws, Cranbrook School Parents’ Association is the “data controller”. This means that Cranbrook School Parents’ Association determines the purposes for which, and the manner in which, your Data is processed.
3. How we collect the Data
We collect Data in the following ways:
data is given to us by you; and
data is collected automatically
3.1 Data is given to us by you
3.2 Data is collected automatically
To the extent that you access the Website, we will collect your Data automatically, for example, we automatically collect some information about your visit to the Website. This information helps us to make improvements to the Website and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
4. Keeping Data secure
We will use technical and organisational measures to safeguard your Data, for example, access to your account is controlled by a password and a user name that is unique to you.
We store your Data on secure servers.
Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us at: firstname.lastname@example.org
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identify theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
5. Data retention
Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
6. Your rights
You have the following rights in relation to your Data:
right to access – the right to request (i) copies to the information we hold about you at any time, or (ii) that we modify, update or delete such information. Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
right to erase – the right to request that we delete or remove your Data from your systems.
right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.
right to data portability – the right to request that we move, copy or transfer your Data.
right to object – the right to object to our use of your Data including where we use it for our legitimate interests.